Revolutionising Travel – How Agencies Craft Perfect Tour Packages with IvTrip

In today’s travel landscape, personalization is king. Modern travelers no longer want cookie-cutter vacations; they crave custom experiences tailored to their preferences. In fact, a 2023 industry report found that 56% of tour operators have seen increasing demand for customized tours over standard all-inclusive packages. To meet this demand, innovative travel agencies are embracing powerful travel agency software solutions.

One such platform is IvTrip by Implevista – an all-in-one travel management system that lets agents design, manage, and sell fully customized tour packages. Using IvTrip’s holiday packages module and itinerary builder, agencies can bundle flights, hotels, tours, and activities into cohesive travel agency tour packages effortlessly. This article explores how IvTrip’s travel technology tools help agencies craft perfect, personalized tour packages, streamline operations, and delight clients.

Travel is becoming ever more digital. Travelers search and book online, and agencies must evolve to stay competitive. Rather than juggling spreadsheets and multiple systems, agencies using IvTrip have a single platform for everything – flight and hotel bookings, itinerary creation, CRM, accounting, and more.

As Implevista explains, IvTrip is “designed to help travel agencies streamline their operations, provide better customer experiences, and grow their business”. In practice, that means agencies can consolidate bookings and customer data, automate trip planning, and respond faster to client requests. In short, IvTrip turns the complex task of building custom tour packages into a smooth, efficient workflow.

Key Advantages of Customized Tour Packages:

• Increased Satisfaction & Loyalty: Personalized packages “cater to the unique needs of every client,” which boosts satisfaction and repeat business.
• Premium Pricing: Travelers are willing to pay more for tailor-made itineraries with special add-ons.
• Differentiation: Agencies that offer truly custom tours stand out in a crowded market.
• Efficiency Gains: Modern software automates routine tasks, freeing agents to focus on service and sales.
  

For example, a recent survey found 70% of travel advisors saw rising demand for custom add-ons, and 95% now offer extra excursions or experiences as part of their packages. To capitalize on this trend, agencies need tools that make customization easy. IvTrip’s technology answers that call.

How Travel Agencies Create Customised Tour Packages Using IvTrip

IvTrip empowers agents to assemble perfect tour packages step-by-step. Here’s how it works in practice:

• Gather Traveler Information. An agent starts by collecting the client’s preferences – destinations, trip dates, budget, interests (e.g. adventure, honeymoon, cultural tour). IvTrip’s built-in CRM stores this data in one place. Agents can see the customer’s profile and past bookings at a glance, ensuring proposals align with their wishes.
  

• Start a New Holiday Package. In IvTrip’s dashboard, the agent creates a new holiday package (tour package) for the client. Using the Holiday Packages module, the agent can name the package and set the duration. This becomes the framework for the entire itinerary.
  

• Design the Itinerary (Itinerary Builder). IvTrip’s standout tool for this is the “Create Tour” feature under Holiday Packages. With a few clicks, the agent can build a day-by-day schedule. For each day the agent can add: a title, locations, descriptive text, and even illustrative images. Thanks to IvTrip’s design, this process is both visual and flexible: agents “design daily itineraries tailored to your client’s unique plans” – whether it’s a one-city trip or a multi-city adventure. Pre-built templates and editable default packages mean agents often start from a ready-made outline they can tweak as needed.
  

• Add Bookings: Flights, Hotels, Tours. With the structure in place, the agent populates the itinerary with concrete services. IvTrip integrates real-time booking engines for flights and hotels. The agent clicks “Add Flight” or “Add Hotel” and searches available inventory in seconds. The system shows live schedules and prices (via GDS APIs), so agents always have up-to-date choices. For tours and activities, the agent can add excursions or transfers on specific days. All these components automatically appear in the daily itinerary. This streamlines travel booking by handling flights, hotels, and activities together. (A sample booking screen is shown below.)
  

• Customize and Finalize Details. Every element of the itinerary is fully editable. Agents can apply discounts, set group pricing, enter cancellation notes, and adjust fees on the spot. They can customize the tour by editing titles, timings, inclusion/exclusion of items, and special travel tips. IvTrip even lets agents attach high-quality images for destinations or events, making the final itinerary visually appealing. Once all details are complete, the agent clicks Save. IvTrip saves this as a polished proposal with all services itemized.
  

• Generate Quote and Invoice. Finally, the itinerary is added to IvTrip’s quotation/invoicing module. The system automatically pulls the package details into a quote or contract. The agent can then email or present a professional PDF proposal to the client. Thanks to IvTrip’s integration, all booking costs, taxes, and commissions calculate instantly, ensuring the pricing is accurate. At this point the tour package is “ready to sell.” The client gets a complete, tailored travel plan all in one document.

These steps show how IvTrip turns the once-cumbersome task of crafting custom tour packages into a structured, guided process. Agents don’t have to manually juggle dozens of spreadsheets – IvTrip’s trip management software does the heavy lifting. The result: a perfectly coordinated tour package that’s personalized for the client.

Key Features of IvTrip’s Travel Agency Software

IvTrip offers many features that directly support tour package management and custom travel planning. In essence, it is a comprehensive travel technology platform built for agencies. Notable capabilities include:

• Holiday Package Builder: Central to IvTrip, this module lets agents bundle flights, hotels, tours, and extras into one package. Predefined templates and a visual “Create Tour” itinerary maker ensure fast package creation.
  

• Flight & Hotel Booking Engines: Integrated GDS and supplier APIs (Sabre, Amadeus, Travelport, Mystifly, and local carriers) provide real-time search and booking. Agents can compare options and add services directly into the itinerary. As IvTrip states, you get “live flight schedules, prices, and seat availability — all updated automatically”.
  

• Automated Pricing & Markups: Agents can set custom markups, discounts, and multi-currency pricing on the fly. Real-time updates help avoid overbooking or stale rates, so the final package is always accurate. This dynamic pricing means agents can respond quickly to market changes.
  

• Customer Relationship Management (CRM): A built-in CRM captures all traveler info. Agents track client preferences, past trips, and communication history in one place. Automated follow-up reminders ensure no lead falls through the cracks. For example, personalized offers can be triggered by past purchase data, improving conversion.
  

• Mobile & Multi-Channel Access: IvTrip works on desktop and mobile. Agents and clients can view and modify itineraries on smartphones or tablets. According to IvTrip, this means agents can manage bookings “even when I’m on the go” via the mobile app (as one testimonial notes). Clients also get secure links or mobile app access to see their itinerary anytime.
  

• Analytics & Reporting: IvTrip provides dashboards on sales, bookings, and customer trends. Managers can pull reports to see which packages sell best, which destinations are trending, and how revenue is growing. These insights help agencies refine their tour offerings over time.
  

• Integration & Automation: Beyond booking systems, IvTrip integrates with payment gateways (for online deposits) and marketing tools. It also supports affiliate programs to expand reach. Automation features (like auto-generated vouchers or email confirmations) reduce manual work.
  

Together, these tools make IvTrip a true trip management software. Instead of using separate apps for flight searches, hotel booking, CRM, and accounting, an agency can do it all within IvTrip’s ecosystem. This unification boosts efficiency and reduces errors.

How IvTrip Transforms Tour Management: Implevista sums up IvTrip’s power as “Travel meets Technology” – a seamless system handling everything from booking to billing. For instance, one IvTrip client said the software “covers every aspect of our travel business—CRM, invoicing, bookings, and reporting intuitive and has made our operations smoother and more efficient”.

Another noted that IvTrip’s OTA integration “saves us hours of manual work” by centralizing inventory from multiple sources. These testimonials underscore that IvTrip not only crafts tour packages, but revolutionizes entire workflow.

Why Travel Technology and Customization Matter

Agencies that master travel tech gain a competitive edge. Online booking statistics confirm that travelers appreciate convenience and choice. For example, a tour operator study found: “With an online booking system, your clients can customize and book their own tours and holiday packages right from your website” – without phone calls or endless emails.

In practice, this means increased bookings even outside office hours. Clients can add optional services (extra excursions, special meals) themselves with a click. IvTrip’s system automates these add-ons, turning casual browsers into paying customers.

Meanwhile, internally, IvTrip’s tech streamlines agency work. Manual tasks vanish: the software automatically syncs all bookings and sends confirmations. When an agent updates a reservation, the changes propagate throughout – eliminating double-work. In fact, one benefit highlighted by industry experts is the 24/7 availability of web-based booking systems. Staff no longer need to handle every call; clients can explore package options anytime, lightening the load on employees.

Moreover, data-driven strategy is built-in. IvTrip stores booking history and financials. Tour operators using digital platforms “can see which trips are most popular” and “analyze customer data to improve business strategy”. These analytics help agencies refine future tour packages and marketing.

In the era of mobile and AI, travelers expect swift, personalized service. A Forbes travel survey noted that modern consumers seek personalization, customization, and automation in travel planning. IvTrip embraces this trend by making customization easy.

Features like group pricing and templates mean agents aren’t reinventing the wheel each time. Instead, they quickly tailor a base itinerary to each customer’s wishes. The result is a win-win: customers get unique vacations, and agencies can upsell premium services and increase revenue.

Industry Insight: Travel technology is no longer optional. As one industry analyst points out, “modern tech solutions, such as travel agency management systems or tour operator booking software, have become an indispensable part” of tourism businesses.

Platforms like IvTrip allow companies to “manage clients’ travels and accommodations, offer personalized deals and itineraries, process transactions, and monitor the efficiency of internal processes”. In short, these systems are transforming how agencies build and sell tour packages.

In summary, IvTrip offers a revolutionary way to craft travel agency tour packages. By combining itinerary building, booking engines, CRM, and analytics in one platform, it removes friction from custom tour creation. Agencies using IvTrip can bundle flights, hotels, tours, and activities into cohesive packages with just a few clicks.

They can personalize each tour based on detailed customer profiles, offer add-ons, and present professional itineraries rapidly. This not only saves time and reduces errors, but also boosts customer satisfaction and loyalty. Industry data confirms that the future of travel is personalized, and IvTrip equips agencies to meet that future today.

Interested in transforming your travel business? Contact IvTrip for a free demo and discover how its tour management software can upgrade your agency’s capabilities. Explore IvTrip’s Holiday Packages module for details on designing custom packages, or read more on our blog about travel tech solutions.

For marketing tips, see Implevista Digital’s SEO guide for travel agencies to boost your online bookings. By integrating IvTrip and smart travel technologies, your agency can create perfect tour packages that keep customers coming back for more.

FAQ

What is a travel agency tour package?

A tour package is a bundled travel offering that includes flights, accommodations, activities, and other services sold together by a travel agency. It simplifies planning for clients. Travel agency software like IvTrip allows agencies to create and customize these packages easily.

How does IvTrip help create customised tour packages?

IvTrip provides a Holiday Packages module and an itinerary builder where agents can add flights, hotels, transfers, and activities into a day-by-day schedule. Features like templates, group pricing, and a drag-and-drop interface make it easy to tailor each package to client needs. Agents can then generate professional itineraries and quotes from the same platform.

Why do travel agencies need tour package software?

Using specialized software streamlines tour creation and booking. It automates routine tasks (booking flights, calculating pricing, invoicing), reducing errors and saving time. Travel package software also provides real-time data from suppliers, so agencies always offer accurate information. Overall, it improves efficiency and helps agencies compete by offering personalized services.

What features should travel agency tour package software include?

Key features include a package builder to bundle flights/hotels/tours, real-time booking integration (GDS/APIs), CRM for client data, and reporting tools. Mobile access and multi-currency support are also important. IvTrip includes all these, allowing 24/7 booking, easy itinerary customization, and automated quote generation.

Can IvTrip handle group and multi-day tours?

Yes. IvTrip supports group pricing and multi-day itineraries. Agents can add per-person rates, tour categories, and schedule activities across several days. The system will split costs and generate group quotes automatically. This makes managing large or complex tours straightforward.

Is IvTrip only for agencies in Bangladesh?

While IvTrip is tailored to Bangladesh with local features (like BDT currency support), it is a flexible travel management system suitable for agencies anywhere. Its core functionality – booking, itinerary creation, CRM – is applicable globally. International agencies can still benefit from its integrated tour management tools.

How secure is IvTrip for booking and data?

IvTrip uses industry-standard security measures. All customer and booking data are stored with encryption on secure servers. The platform follows best practices for data protection to keep sensitive travel and financial information safe.

Can customers access their tour packages online?

Yes. IvTrip offers a mobile-friendly portal where travelers can view their itinerary. Clients receive a link or app access to see trip details, dates, and confirmations. This improves the customer experience by giving them on-demand access to their package.

What if I have an existing system – can IvTrip integrate with it?

IvTrip provides APIs and integrations to connect with other systems. For example, it already ties into major Global Distribution Systems (Sabre, Amadeus, etc.). It can be configured to exchange data with websites, accounting packages, or custom APIs, making transition smoother.

How do I get started with IvTrip?

Getting started is easy. Visit IvTrip’s Contact page to request a demo or talk to an IvTrip consultant. They will help set up the software to match your agency’s tour packages and operations. Many agencies begin by importing key destination data and then building their first sample package to see the process in action.